Farnborough Airport Limited (FAL) is the owner and operator of Farnborough Airport (FAB), Europe’s leading business aviation airport and the birthplace of British aviation. FAB handles approximately a third of London’s business aviation traffic, making it the largest business aviation airport in the UK. FAL owns and operates both the airport and the Fixed Base Operator (FBO) facilities at FAB, making its integrated operations unique to the market. FAB has some of the most advanced and iconic airport infrastructure in the world, specifically tailored to delivering a first-class customer experience for its users. Over the years, FAB has been consistently recognised as the best FBO in Europe.
FAB operates alongside the Aviator Hampshire Hotel, a luxury hotel located on the perimeter of the airport and one of the best hotels in the UK. Both companies are jointly owned by the Farnborough Airport Company Limited (FACL), a company 100% owned by Macquarie Asset Management (MAM) through one of its long-term European infrastructure funds. MAM is one of the largest infrastructure investors in the world and has an extensive track record in airport investment and ownership. From a leadership and business perspective, FAB and the Aviator Hampshire Hotel are managed together as a Group.
Farnborough Airport Limited is an equal opportunities employer, promoting diversity and inclusion throughout the organisation.
What we are looking for
We are seeking aproactive and highly organised Office Administrator to support the Estates teamin ensuring the smooth day-to-day running of the office environment. This includes all administrative tasks,coordinating internal communications, arranging contractor bookings and actingas a point of contact for internal and external stakeholders.
The successful candidate will bring apositive energy, excellent communication skills and will be adept at managingrelationships with internal and external stakeholders.
About the role
- Manage the maintenance portal (JobLogic) for both internal and external Planned Preventative Maintenance (PPM) and reactive works. This will include raising, updating and closing down jobs, and updating existing jobs to align with PPM and reactive works.
- Provide general administrative support to the team, coordinating stakeholder communications and acting as liaison across departments.
- Organise office supplies, stationery, and equipment inventory.
- Coordinate meeting room bookings and visitor access.
- Invoice processing, control of purchase orders and general budgetary control processes.
- Completion and submission of monthly management information and performance monitoring i.e KPI’s.
- Maintain internal documentation, polices, procedures and maintain compliance records.
- Liaising with suppliers and contractors for site visits and bookings ensuring that all required documents and controls have been submitted and are in place prior to the commencement of works. Prepare job reports and assist in tracking progress of ongoing tasks.
- Organise internal events and communications
- Support onboarding of new starters with desk setup and welcome packs.
- Manage the inhouse teams training record, to include booking of courses as and when required.
- Assist with health & safety and fire warden duties.
- Consistently demonstrate and encourage others to adhere to the company values of Proud, Passionate, Ambition and Together.
- Contribute to the Company’s aspiration of becoming an Employer of Choice and Responsibility in the local area by actively participating in our volunteering opportunities where possible.
- Demonstrate engagement with and adherence to the Company’s policies, procedures, guidelines, wellbeing initiatives and reporting channels to ensure all work is carried out safely and to the highest standards, including but not limited to:
- Health & Safety, Occupational Health & Safety, Compliance and Environmental standards / legislation.
- Aerodrome license and CAA standards.
- Appropriate Workplace Behaviour, UK Modern Slavery and General Data Protection & Retention (GDPR) Policies.
- Support the team with adhoc activities/tasks as reasonably requested.
About you
Essential
- Evidence of Right to Work in the UK.
- Full 5-year employment/educational history required (with no unaccounted-for gaps).
- Able to obtain a clear Criminal Record Check (CRC) certificate to the required security clearance level for this role.
- Hold a full valid UK Driving License or equivalent.
- Strong organisational and communication skills.
- Demonstrate experience in office administration or coordination, preferably having completed an office administration or office management course.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to manage multiple tasks and prioritise effectively.
What we can offer you
- Competitive salary.
- Discretionary annual bonus.
- 25 days holiday per annum (pro-rata), plus statutory public holidays.
- Workplace pension scheme with enhanced employer contributions.
- Enhanced Company Maternity and Paternity Pay.
- Life assurance.
- Access to medical plan including a range of private treatments (after probation period).
- Health & Wellbeing app with access to discounts.
- Company sick pay scheme.
- Electric vehicle scheme (after 9 months of employment).
- Sustainable travel scheme.
- Annual complimentary bike maintenance.
- Free onsite parking.
- Cycle to work scheme.
- Access to an Employee Assistance programme and helpline.
- Discount on accommodation, food and beverages at affiliated hotel.
- Discount on food/beverage at affiliated pub.
- You’ll also get all kinds of other great perks, like social events and special employee offers.
